Best method to represent a file in a map

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This is sort of a conceptual, "best practices" question. I am going to be referring to several hundred Word documents on the file system within my map. I essentially have created a large dictionary on the files system already, with all it's content.

I know I can create a topic, and then put hyperlinks on it, which point to my documents, but is there a way to make the document itself a "first class citizen" of the map? It seems to me that what I need is something akin to the File Explorer web part, but that can target individual files, rather than a single directory.

Anyone have any thoughts or guidance on this issue?
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Mike Danielski

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Posted 4 years ago

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Michael Deutch, Official Rep

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Interesting question. Check this out, it may be helpful: http://www.mindmanageraddins.com/opti-docs%E2%84%A2/ 
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Nigel Goult (Olympic & MIVAP)

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OPTi-Docs will help document and maintain simple version information and control of the file but it will still be a hyperlinked resource.
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Mike Danielski

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Yeah, I found that out a little later. I'm a developer and I use source / version control all the time so I didn't realize that was effectively what it was, but thank you for the information.
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Nigel Goult (Olympic & MIVAP)

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Hi Mike,

If I have understood you correctly you could attach the file rather than link to it. This would provide a copy "in the map".

One thing to remember when doing this is that the map file size grows accordingly as files are attached and the bigger the attachments the bigger the map becomes and the xml of the map topics. This can sometimes make the map sluggish in extreme cases.

If you have a map that already has many linked files, you can use the Link2Attachment option in OPTi-Add-ins to change these into attachments in one easy action.

Hope this helps.

Regards

Nigel

Olympic Limited
The MindManager Solutions Specialist
Check out our latest MindManager add-ins: Map Tracker - Topic Tracker - WordX
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Mike Danielski

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Yes, I am finding some nice uses for OPTi-Add-ins already, thank you!
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Mike Danielski

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Thank you both for your responses. I will take a look at that software - I actually just bought two other software packages from Olympic within the last 3 hours, so what's a third?? :)

At first I thought the whole thing was a simple answer, to be honest, but as I thought about the several hundred Word documents I have, and the implications of adding them to the file, or linking to them, or importing them I have been trying to solve the problem from different sets of requirements and found it wasn't so easy after all!