Can you import from word and have a color go to a topic?

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Robert Pyle

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Posted 1 year ago

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Alex Gooding, Champion

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If you mean can you import coloured text into topics the short answer is "no".

The longer answer is that, well, it's complicated. The simplest option for transferring coloured text from Word to MindManager is to copy the coloured text in the Word document and paste it into a map. Each paragraph will become a topic and the text font styles, sizes and colours will be preserved. The problem with this approach is that resulting map will be "flat"; ie, there will be no topic hierarchy in the map to match the Word document heading style.

The only way to reflect the heading structure is to import rather than copy and paste the document (or use the Send to MindManager button in Word to send a segment of it). Unfortunately any text colours in the Word headings will be lost, though coloured text in paragraphs with the Normal paragraph styles in Word will be imported as topic notes with the colours preserved.

If you have used Word heading styles consistently and have formatted each style with a different colour (for example, level 1 headings as red, level 2 as green, etc), there is a third way. You could create or modify a map theme in MindManager to reflect these colours in the topic hierarchy so that main topics had red-coloured text, the next level of subtopics green text, and so on. Any document imported to a new map based on this theme should then reflect the heading text colours in the topic hierarchy.

Alternatively if you didn't want to delve into the themes you could just import the document using the standard topic hierarchy to match the document heading structure, then format each topic level afterwards to match the document text colours.

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Robert Pyle

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Modifying the map theme may work just fine. I wanted certain levels certain colors. By certain colors I meant the background of the topic to be certain colors. How do you modify the theme?

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Alex Gooding, Champion

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See my response to the other post you made in reply to Ary.
(Edited)
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Ary Velstra, Expert Trainer

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Hi Robert, Maybe you can provide us with an example.

I assume you have tried the IMPORT from MSWord function and found that it all is there, but with a standard layout.

In that case it is quite cumbersome to use the solutions (although correct) Alex gives you above.

ofcourse you stll can add colour to topics and text to your imported map.

That may be easier to do- also because of the Format Painter feature (you find that under the HOME tab => Clipboard section. Just play around with it and you will work it out.
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Robert Pyle

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By certain colors I meant the background of the topic to be certain colors. We are able to import fine into mindjet. We just wanted the topics to be certain colors. We thought about doing the reverse by creating a map with lots of different topic colors and sending it to word and then reimporting it to see if the colors of the topics came back in but I suspect this won't work.

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Alex Gooding, Champion

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Hi Robert, no - exporting from MM to Word won't help retain any colours when exporting in the opposite direction .

You certainly could set up a Word template with different coloured text for different heading levels which could correspond to the colour background you have selected for the different level topics in the map, but this doesn't mean the selected colour as such is being transferred from MM to Word.

As I indicated before, the same applies in reverse going from Word to MM. If you want to do to match colours automatically, especially if you have lots of Word documents to import and/or lots of content in these documents, then the best option is probably to create or edit a theme.

The process for doing this is a bit complex and I won't try to explain it here; have a look at the MM help file for more details. One thing to emphasise with this approach though - you must consistently use Word heading and paragraph styles in the originating document because this is the only way MM has to assign the appropriate topic styles and levels.

(Edited)
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Alex Gooding, Champion

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... As I hinted in the last paragraph of my "cumbersome" response :-)

Actually I find the easiest way to format all topics at least at the main topic level is to either select a main topic and then use Ctrl+Shift+A to select all its siblings at this level, or just change the layout temporarily to an org chart and then just highlight the row of main topics. Then you can format them all in one go.

Below main topic level then format painting is as Ary suggests probably the best option.

(Edited)