How to setup a word export so it spits out normal word styles?

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I understand how MM spits out a word file with its own named styles, such as MM Title, MM Topic 1, MM topic 2, etc. But isn't there a way to get MM to spit out a normal word file, using Title, Headings and normal paras? 

Do I really have to go edit all the styles to what I want, save that as a new .dotx, and then specify that on export? Seems like a lot of work! Thx... 


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Jigs Gaton, Consultant

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Posted 11 months ago

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Nigel Goult (Olympic & MIVAP)

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Hi Jigs,

This is possible when selecting the export. Select the Word Template Tab and you can then match Topics and Notes to Styles contained in the selected Word Template.



Incidentally, our WordX2 add-in for MindManager lets you export with the actual style used in the Map. So whatever format your Topic Text or Notes are then this is what is exported to the Word document.

Regards
Nigel

Olympic Limited
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Jigs Gaton, Consultant

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Thx Nigel. I downloaded your add-in, but I see nothing in the MM interface after the install to get me going. There is no add-in click on the ribbon, nor any way that I can see to get to "Apply/Manage Templates command" - that from the help map. I gotta say, even if I can get this to add-in to work, 11 steps and a user's guide? I just want MM to spit out something that looks like a doc created using my normal.dotm styles, not spend time learning a programming language. 

It's funny, the "Microsoft Word Export Settings" pictured above are useless. For example, Topic Level 1 does not map to Heading 1, but to MM Topic, and likewise for Topic Level 2...MM Topic 2. But I guess that's where your add-in comes in, to correct this sloppy programming :) 

And even using the mappings in the MM dialog, things like map Topic Level 3 to Normal produces text without paragraphs between the topics. Also useless :) 

Well, perhaps you can point me to a pre-user's guide to your add-in, so I know how to access it's features. Thx! 

jigs
(Edited)
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Nigel Goult (Olympic & MIVAP)

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I suspect if the add-in is not appearing in MindManager then you have mismatched the bit versions.

Check which bit version of MindManager you are running and make sure you install the matching bit version for the add-in.

There is more on this issue here: https://www.olympic-limited.co.uk/mindmanager-15-3264-bit-explained/

If the bit versions do match check that the add-in is enabled under MindManager Options->Add-ins.

You can also see the WordX2 user guide/help in HTML Map format here: https://www.olympic-limited.co.uk/addin_support/WordX%202%20User%20Guide.html

Feel free to email me directly for any further support on the add-in or its use through our support page: https://www.olympic-limited.co.uk/support/
(Edited)
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Jigs Gaton, Consultant

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ha, I just had to restart MM and the add-in appeared on the ribbon. very cool! Right out of the box (i.e. just a few clicks) and I am almost where I want to be... I just have to figure out how to map Topic 3 / Heading 3 / to normal para text. I guess the plug doesn't do that? Thx again!!!
jigs
Ps. I think this add-in is great, btw. 


Also, I was a bit harsh on MM re: the mapping form. Now that I see how it works, it makes perfect sense - the "Style based on:" is what's changed... I get it. 

(Edited)
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aHa!Coaching, Champion

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Indeed Jigs, the Styles are linked to existing Header styles. I was about to explain this  to you, but you beat me to it ;)
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Alex Gooding, Champion

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Nigel I'm confused by your initial response to Jigs as I thought one of the virtues of WordX and WordX2 was that they applied the actual Word Template styles rather than the MM named style equivalents which the inbuilt Word export in my experience always does. In fact, that's one of the reasons I was happy to buy WordX in the first place...

There is a fairly simple fix if you end up with MM's styles in the Word document. Simply click on one of the headings or paragraphs with the MM style and then use the Word style dialogue box to select all headings/paragraphs with the same style and apply the original Word heading style.

Actually while WordX/WordX2 provide a lot more flexibility in the export process and is my preferred tool for doing this because it avoids this issue there are still one or two things which MM's Word export does which WordX doesn't, for example text tag export. It can also be helpful to have the MM styles so you can apply specific formatting to these elements which would otherwise difficult to select in the Word document.

(Edited)
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Alex Gooding, Champion

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That's odd - I tried Word export a little while ago and it seems to produce the same result it always has, creating and substituting an MM style which looks identical to the Word style except for the name. I was using the default Word template so I'll try it with something different in the morning.

And yes, the ability to chose a style irrespective of topic level is one of the key reasons I use WordX; this is one example of the flexibility I mentioned. Tag export would be a great addition and as I think I suggested before in the context of user-definable formatting of exported elements, the ability to remove the default table structure currently applied to some elements would be very helpful.
(Edited)
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aHa!Coaching, Champion

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As far as I know the Word export of MindManager always allowed you to select which styles to base the export on (in the Word Template tab), and then creating a Word document with MMstyles which linked to the original styles selected by the user?
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Alex Gooding, Champion

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Yes that's my experience, except that "copied" is perhaps a better word than "linked".

The MM Word styles are not linked to the Word originals in any way. This cause problems with things like auto heading numbering. The first time I exported to Word it took my a long time to work out why that the numbering system of headings based on imported MM topics was not integrating with the numbering system of the existing "identical" headings in Word.

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aHa!Coaching, Champion

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They are sort-of linked :) For example, in the example below I changed the color of 'Heading 1' to orange (after completing the export) and this caused the color of 'MM Topic 1' to change as well as it is 'based on' 'Heading 1'.

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Alex Gooding, Champion

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That's true, though if anything though this makes the situation more confusing. They are linked in appearance, though only in one direction, but not in terms of other attributes like topic numbering.