is it possible to import topics with links as text?

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  • Updated 2 years ago
I would like to import some text with links to form a map, but I cannot find a way to include links when copying and pasting the text. Any ideas?

Example:
Main topic


               Sub topic 1

                              Text with link

                              Text with link

               Sub topic 2

                              Text with link



Thanks,

Ewan
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Ewan Falback

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Posted 3 years ago

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Dave Halverson

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So Ewan, I assume that you tried to cut and paste from a Word document?  I tried it and the link does come across but as a URL address...not too pretty...but maybe that gets you partially to where you need to be?  I tried importing but with that technique, no link comes across at all unfortunately.
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Alex Gooding, Champion

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There is a fundamental limitation which is that you can't have a live hyperlink within a topic in MM. They can however be either incorporated within topic notes or made to appear as icons without text next to the topic and both of these options are achievable in an import from Word. In the following example I describe how to make the links appear as icons.

If you have ever imported a map from MM you may have noticed that you end up with the MM version of the Word styles being used in the resulting document instead of the original Word ones. This is usually a bit of a pain but in this case it's actually quite useful for our purposes. 

Even if you already have MM styles in Word it may be useful to ensure that you have all the relevant ones. To do this create a dummy MM map with all the elements you want to incorporate in the documents you want to import later to MM, including in particular hyperlinks. Once you have done this, it's best to add the imported MM styles to the Word template you want to use for the documents you want to export the other way.

You can check if you have the appropriate styles in Word in the template you are using by clicking on the arrow in the corner of the styles tab to call up the styles list. This should look something like the following, with the MindManager styles preceded by "MM". Note in particular the MM Hyperlink style - the other MM styles are optional but this is essential:

You then have to lay out the Word document so that it can be imported into MM correctly. It should look something like the example below, to which I've added some random hyperlinks. Please note that the hyperlinks must be in a separate paragraph under each topic. The blank paragraph following each topic and hyperlink pair doesn't appear to be essential, but it's probably wise to include to be on the safe side. 

In addition all the headings must have either the relevant Word styles (Heading 1, Heading 2, etc) or their MM counterparts (MM Topic 1, MM Topic 2, etc). Any text left as Normal style will be imported as topic notes. Most importantly the MM Hyperlink style must be applied to each of the links - neither the Word Normal nor Hyperlink styles will work.

You can then either save the document, open MindManager and import it, or if you want only part of the document to be exported to MM you can stay in Word, highlight the desired section and click on the Send to Mindjet button on the ribbon.

If you import the whole document you should end up with something like the following example, based on the above Word document example, with working hyperlinks.

If you want the links to appear in topic notes instead, the steps are much similar as you don't have to import any MM styles. All you have to do is ensure that the paragraphs intended to be topic notes is formatted as normal. In this case you can have other text in the link paragraph, and multiple topic notes paragraphs, though you should test this first.

(Edited)
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Ewan Falback

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Great! that seems like it will work well (im linking to files on my computer but that shouldn't be a problem). Not sure how to import MM styles into word though, can you advise me how to do this please?

Thanks!

Ewan
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Ewan Falback

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Sovled: happends automattically when exported as word doc

Thanks for your help!
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Dave Halverson

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Wow Alex...I am really impressed with your solution!  Thanks for going to the work to develop and document this process.  I am sure that others will be able to use it in the future.
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Alex Gooding, Champion

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Thanks Dave. I've also posted on my blog (https://sociamind.wordpress.com) a description of the process for using MM Word styles to import a list of tasks in Word or Excel, which is a bit more complicated.

I may turn this into the beginning of a series on how to use this undocumented feature of MM's relationship with Word to improve exporting from Word to MM. It's ironic that I used to get annoyed at the way in which MM would add its own version of Word styles when exporting to Word because it can make editing the subsequent document really confusing. This is why I usually use the MM WordX add-in for exporting, but now I'm pleased that the MM approach to exporting has this unintended benefit.
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Alex Gooding, Champion

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I've written the first post in a series dealing with this on my blog, updating the process a little: https://sociamind.wordpress.com/2016/03/21/the-ins-and-outs-of-mindmanager-word-importing-part-a-sta... I can confirm after playing with this that the best option is definitely using the MM Hyperlink style, but this is the only MM imported style you have to use.

The heading hierarchy in a conventional Word document you seek to import to MM is best established by using Word's own heading styles. The MM styles come into their own with table and task importing however.
(Edited)