Is it possible to link individual topics on a hierarchical mindmap onto topics on a second Concept Map?

  • 1
  • Question
  • Updated 2 weeks ago
  • (Edited)
Hello 

Is it possible to create click-able 2-way links between topics on a hierarchical mindmap onto individual topics on a second Concept Map?


BACKGROUND

I want to create a task management system on a high resolution (4K) screen that visually shows my task data from two different views.

A) I want to use a Concept Map to indicate the Importance of each task (using the vertical axis) and the Urgency (using the horizontal axis).

B) I want to be able to click on individual tasks (topics) on this Concept Map and be taken to a single a 'master' mindmap that shows where this same task fit into a large hierarchical tree of all areas of my work and person life.


PUT IT ANOTHER WAY

i.e. I want to have a single hierarchical mindmap that shows all the areas of my work and personal life, broken down into projects. And within each project there will be multiple actions.

And I want to be able to click on those individual actions, ==> and be taken to see where the same task is located on a Concept Map. The further up the screen, the more Important the task will be, and the further to the left of the screen the more Urgent the task will be. 


BENEFITS

- The joy of indicating the Importance and Urgency in this way is that it would show me the both RELATIVE importance and RELATIVE urgency of every task, compared to every other task, at a glance.

- It will also help me think more clearly about Importance vs. Urgency of each task, thereby helping me to prioritise better. 

- It will also make it trivially easy to manage shifting priorities as they change over time, simply by dragging things around the screen 

- This will also mean I have much less to read. i.e. When rushing, I want to know what to do next I just go to the top left of the screen! When I have more time I can do some less important stuff... or I can do some less urgent stuff early. And I can broadly ignore the bottom right, apart from in my regular weekly reviews.

STATE OF PLAY
I already have been using a Concept Map to manage importance and urgency as above and I find it works well. But I also want to see an overview of what is going on, separated into projects and areas of my life. 

Does that make sense?

J

Photo of John Smith

John Smith

  • 82 Posts
  • 2 Reply Likes

Posted 1 month ago

  • 1
Photo of Nick Duffill

Nick Duffill, Champion

  • 512 Posts
  • 170 Reply Likes
Hello John

Yes this is entirely possible. You can create hyperlinks from topics to other topics in the map, or even to individual topics in other maps. To link to another topic in the same map, select a topic and press Ctrl+K, then choose "Topic in this map" as the link type. You can then choose the destination topic. The same can be done in reverse so that you can jump either way.

I can provide a macro that installs itself as a new command in the topic context menu, and will cross-link a pair of selected topics. You are welcome to email me at nick@harportconsulting.com if you would like a copy.

Also note that the Priority view in MindManager 2018 will give you a view of topics by priority, and you can change priority by dragging them between columns.
Photo of John Smith

John Smith

  • 82 Posts
  • 2 Reply Likes
Thank you Nick.

OK, I have managed to link two topics within different files between each other - i.e. to do a two-way linking. Yes, that is exactly what I want to do!  Buy I have to say that it does involve a lot of clicking and scrolling. And I won't want to do all that every time I add a task to my To Do list system.

In truth I have never used macros. In fact I am a bit a rusty/novice user of MindManager and I only have version 2017 (I think) -- although I could in principle upgrade to 2018 if necessary.

Does you macro cross-link between a pair of selected topics in different files - or must they both be within the same MindManager file? Does it matter what type of MM file it is ?(e.g. mindmap or concept map)

Is there any way to divide my screen into two create links between two topics?  e.g. By dragging and dropping? Or using your macro?

Re the new Priority View in MM2018, I will need to investigate, but for now please note that I am trying to create a 2D Importance x Urgency matrix rather than just simple Priority.  To explain, in my experience simple priority breaks down after a while as too many things end up of the same priority.

Cheers

J
Photo of John Smith

John Smith

  • 82 Posts
  • 2 Reply Likes
PS This may sound bonkers, but is there any way for one topic to appear on TWO different MindManager files?

I have previously trialled ResultsManager, which does a pass over one MindManager file and creates a second MindManager file as an 'export of results' as it were. But [from memory] the trouble is that every time I ran ResultManager it over-writes any changes that I had made to the exported 'results' file...

In particular I didn't like the way the order of topics in the ResultsManager seemed to pay no attention to the order of topics in the master MindManager file.  The point here is that the whole point about MindManager files is that because they involve a visual layout of the data, the user can wind up with much less to actually read when doing a visual pass over the data. 

Any thoughts?
Photo of Alex Gooding

Alex Gooding, Champion

  • 872 Posts
  • 220 Reply Likes

Have you tried using map roll-ups? These were introduced in MM2017.1 but are a bit more stable in MM2018. 

You can use these to create a dashboard map with roll-up topics or branches of your original map, and the point in the map hierarchy at which you create the roll-up is automatically linked back to the source topic or branch in the original map. So if for example you create the roll-up at the main topic level then all branches and sub-topics will be shown in the dashboard map - this way the structure is maintained but the link back to the main map is only at this level.

Conversely you could roll-up at the sub-topic level; this would create a link back to the source map but you would have to do this for each sub-topic and manually recreate the source map structure in the dashboard map.

Either way you can then create links manually using the method Nick has described from topics in the source map to the dashboard map. The only downside is that when the dashboard map is refreshed these links will also show up in the rollup topics, but clicking on them won't take you anywhere and in fact you get an error message, though the automatic links back to the source map are unaffected.

I'm not sure if this would work for you as editing is only one way - changes in the source map will overwrite the dashboard map when the rollup is refreshed, but not vice versa. Filtering can also be a little problematic in dashboard maps but despite these limitations they are still worth taking a look at.
(Edited)
Photo of Ary Velstra, Expert Trainer

Ary Velstra, Expert Trainer

  • 1298 Posts
  • 197 Reply Likes
And have you found the Analysis View (under the advanced tab)
It shows the difference between concept maps and the various tools like the Eisenhower Matrix for Importance vs. Urgency of each task or many other matrixes.
(Edited)
Photo of John Smith

John Smith

  • 82 Posts
  • 2 Reply Likes
Hi Alex
Thanks. I had a quick look at roll-ups but have now run out of time trying to understand how they work. Is there any explainer video for roll-ups? 

Hi Ary
Can you say more about "Analysis View"? I can't find it. Where under the advanced tab is it? Albeit rather reluctantly, I now own a copy of MindManager 2018.

Thanks

J
Photo of Alex Gooding

Alex Gooding, Champion

  • 872 Posts
  • 220 Reply Likes
Hi John,

I'm not sure about a video but I posted an article on my blog on how to set up map roll-ups using MM 2017.1. https://sociamind.com/2017/01/17/mindmanager-2017s-new-features-in-action-2-dashboard-maps-2017-178-... The instructions are the same in MM 2018, except that adding a Map Roll-up no longer converts the existing topic to be the rolled-up topic which is what occurred in MM 2017; now it behaves “normally” by attaching the rolled-up topic to the highlighted topic.

This will set up the links from the dashboard map to the source map for each rolled up branch or topic. As I indicated in my earlier response if you want links to be available both ways would need to set up the links from the source map end to the dashboard map manually.

Bear in mind that there are still some issues with dashboard maps. A filtered dashboard map opens as it was saved, but it won’t pick up any changes that were made in the source map after the dashboard map was saved. To show these changes you effectively have to delete and reapply the filter.

Also, and potentially a much more annoying problem, tag marker groups are not recognised in a rolled-up map. For some reason the groups are lost and the tags added under General Tags but without any tag colouring. This is a definite bug which I have reported to Mindjet; the same problem also occurs with maps based on copied branches of the original map (though in the latter case the tags are recognised at least at the main branch level). Bizarrely, if you send a branch to a new map the marker group is added and the tags and their colours applied correctly.

To see the Analysis view, go to File, Options, and make sure the Analytic Views Add-in is ticked under Add-ins. The command should then appear in the Advanced tab on the ribbon.


(Edited)
Photo of John Smith

John Smith

  • 82 Posts
  • 2 Reply Likes
Hi Alex

From what I can see, Roll-ups isn't going to cut it.

The Analytic Views are getting pretty close to what I want. i.e. I want a 2D  view of my topics where I can drag my topics around the screen, thereby changing their Importance vs Urgency, with very small graduated steps. 

So if I choose say a "Time Management" template, and change the View Type to "2 Axis", then that is quite close to what I am looking for.

There are various problems, however:

1. I can't click on a task and be taken to that task in my main hierarchical map. (**)

2. I want to see ALL my tasks on one screen, but the usable screen area is very small

3. I am used to working with Very Important and Very Urgent being top LEFT not top right. So I'd really want my marker regions to work across the screen flipped horizontally. (i.e. that way Low urgent but High Importance would be of equivalent priority to Low Importance but High Urgency)

3. I also want to be able to see either
a) All my taskfilter my tasks on one 2D Axis
OR
b) to filter that view in real time to just show a single project (or Area of Life etc)
It looks like I could create a separate analysis view for each such Project but flicking between them will be rather slow and clumsy.

4. Either way, the whole thing crashed very painfully (almost impossible for me to get out of it without losing work)

All-in-all, moderately useful, but given the large number tasks I need to add to my systems, my problem #1 (**) could be deal-breaker for me.

Cheers




 

Photo of Ary Velstra, Expert Trainer

Ary Velstra, Expert Trainer

  • 1298 Posts
  • 197 Reply Likes
Hello John.
In what country do you live?

I would suggest you spend an hour or so with a local MindManager trainer to discuss lots of options that may help.

EG you CAN change the layout of the Analysis views yourself.
EG you can simulate the layout of the Analysis view using the Templates (NEW strategic planning)
EG you could combine the tips Nick and Alex and myself provided and allow yourself a helicopterview of the possible solutions offered.
EG you can try to invent your own set of wheels, but maybe ....
(Edited)