Maintain relationships across linked maps

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I am planning on using Linked Maps to organize a large amount of source material (100's of files). I seem to have run into a problem, and I am wondering if there is, at least a semi-elegant solution to this.

I want to be able to creation relationships between items that would end up on different linked maps. Is there any way to do this within the product, or using an add-in?

It is critical that I be able to show these relationships in the map, but at this point it looks like that is only possible using a single map layout.

Solutions?
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Mike Danielski

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Posted 4 years ago

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Michael Deutch, Official Rep

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You could add hyperlinks to topics across maps. Will that help? 
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Mike Danielski

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Good question. That's another conceptual question I have been dealing with in the last day - the optimal use of links, versus attachments, versus relationships. All of my output is a coming down to a giant Word document, so the needs and advantages of each may not map (no pun intended) to the strengths of the output format.

Hmmmmm.. But, to answer your question, I am not quite sure I realized that you CAN link individually topics across maps... I thought I tried that and only saw the nice tree picker interface for items within the same map.

How do you do what you suggest?
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Michael Deutch, Official Rep

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The easiest / fastest way is to right click on the target/destination topic to open the topic's context menu and select the option, "Copy as Link".  Or, use the short cut  Control + Alt + C to copy the topic's link. 

Then go to the origin topic, hit control + K shortcut keys to open the hyperlink dialog and then paste the link into the hyperlink field. 

Give it a shot. 
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Mike Danielski

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I'll do that and see what we get!
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Ary Velstra, Expert Trainer

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You may also want to look into the TopicTracker Addin

It can do much more for you then the example shows, so don't be afraid to test it.

http://www.olympic-limited.co.uk/product/topic-tracker/

And as always, the price is a lot less than the value ;-)
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Mike Danielski

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I am actually looking at it right now on the Olympic web site and am not sure if it is the right fit or not. I am the only one editing or authoring the content, all locally on my machine. I am not sure if I am misunderstanding how this works, so I may just install the trial as you suggest and see where that gets me.
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Andrew Wilcox, Champion

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Hi Mike

"the optimal use of links, versus attachments, versus relationships"

This may help your thinking: Hyperlink or Attach that is the question?

The summary is (I just added the bold bullet):

It depends:

  • Hyperlinks
    • Are good for files other people are responsible for and editing
    • Will not increase your MindManager file size significantly
    • If a drive, file or folder name is changed the link is broken
    • If you use the File > Save & Send > Send using Email your hyperlinked files can be zipped up with the map
    • If you use the same file in more than one map.

 

  • Attachments
    • Put all the data in one place. A portable project file.
    • Can only be edited by those with editing rights to the MindManager file
    • Will increase your MindManager file size significantly. You may exceed email and uploading limits
    • Can be used to save versions of the map with all the documents as they were at that time.
    • If you email or upload the map, all the attachments go with it in one file.
    • Make sure your map file is backed up. If its deleted or corrupted you will lose all the attached files as well.


Relationships are something else.  You can add hyperlinks and attachments to relationships via the callout.

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Mike Danielski

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Andrew, I forgot ask before. So, at this point I have about 150 MB worth of Word files to integrate here. I am leaning heavily (actually just about convinced) that the best option for my project is to use the "Import from Word" feature, then use Opti-Addins to change the downstream topics to tags, etc..

So, my question is, what level of hell do you think I am shooting for by either:

A.) Importing / Embedding the documents using the Word import feature
B.) NOT importing the documents, but attaching them instead.
C.) Linking them only (not likely)

I am really most curious about A and B because they both require copying some amount of data from the XML of the Word document, and am curious if you are aware of a savings there between the two methods?

The only thing I don't like about my plan is the existence of the Word files on the file system and breaking the habit of editing them there...

Thanks!

P.S. To put my environment in perspective, I am running a quad core i7 machine with 64 GB of RAM, multiple RIAD arrays for system, data and swap drives, and a great video card. (I'm a developer - it's a work horsepower thing)
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Mike Danielski

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Excellent reply - I love it! Thanks for the link... I'll check it out.
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Mateus Resende

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Dear Sirs,

I'm Brazilian, sorry English. Reading this case, I have 2 great doubts.

the first:

Generate 3 map projects.

Project1.mmap
Project2.mmap
Project3.mmap

And a central project.mmap.

In project design X has X users.

In the central project I want LINKo only the TOPICOS I want, example: (ACTION) of each x.mmap project above for the central project dynamically.

When I open the central project, I have TOPIC
PROJECTS 2017, when I open.

Action project 1 linked with topic (Action) project1.mmap
Action project 2 linked with topic (Action) project2.mmap
Action project 3 linked with topic (Action) proyecto3.mmap

But by clicking and tinkering on the toptic action of project 1 it does not sync.

And if I or HE edit, how do you sync?
I'd like to do that. but I can not.

I used MAPS PARTS (it looks like) I thought it worked, but it's static. When you change the originating part, the maps parts (add select topics) are not changed, they are static of the day that was added.

How to make dynamic (add selected topic) update every time the original topic is updated?
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Ary Velstra, Expert Trainer

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I assume you use the Map Roll-up function that you find under the Advanced Tab?

Please take care that you create your Projects first.
Next you can create your Central dashboard map and in there you create your roll-up topics.

Now the central dashboard map will synchronize at opening or with F5
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Alex Gooding, Champion

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As Ary suggests the new Map Roll-up function provides a great solution but remember that to access this feature you need the latest version 2017.1 of MindManager.