Scan all stored maps for tasks and create a dashboard task map for GTD analysis

  • 9
  • Idea
  • Updated 4 months ago
  • Under Consideration
"All maps can contain tasks, but it's impossible to get a global view of what are the next actions to complete on all project maps. The ResultsManager Add-In provides this, but needs the stability of built-in functionality."
(from Anonymous)
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Posted 9 years ago

  • 9
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"Completely agree - would like to see GTD tools integrated into Cohuman aswell - lists by #contexts, etc." [from Sonitude]
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"Please don't only consider online solutions (cloud computing), but also internet independent solutions on single computer. In lots of cases I would simply want to get an overview and display the status of diverse projects/tasks (located in different child maps) within a parent map." [from mentalwaves]
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Gerwin Schalk

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Yes, missing GTD-categories in cohuman, too.
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Uwe Beyer

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This would be one of my favorite functions! I ́m actually copying tasks from several maps to one GTD-Map. Stupid task! Please realize this idea as soon as possible.
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Andreas Lercher

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you could use the Add-In myThings for MindManager. this little tool supports GTD for MindManager. It works fine for me.
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Mindjet Tasks in the best funnel I have to bring my maps together.

sure, its not ideal (esp for visual thinkers) until we have bi-directional sync but at least Tasks is a view on the ground!
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Alex Gooding, Champion

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You can already achieve something akin to this using a combination of Mindjet 11 or MM 2012 for Windows and tasks in Outlook, provided you have 32 bit Office.

Create tasks in whatever project-specific maps you are using and send them to Outlook. Then create a new overview map to act as the dashboard. In that map use Outlook queries to select tasks by date - and there is a default query for tasks due today.

You can create new queries or edit the preset ones to different date ranges, levles of completion etc and of course you can have multiple queries in one map. One limitation is that a query set in the future - say uncompleted tasks due next week, will by default pick up all incomplete tasks due before then.

Now you can manage your tasks in several places - the original project maps, Outlook and/or the overview map (and if you're really keen and have Outlook synced up, your tablet or smartphone. Just be careful not to set up conflicts by editing tasks in different places.

You can set specific date ranges in the dashboard map queries (ie, tasks due between date a and date b) but unfortunately these are fixed dates - there doesn't seem to be a way to set relative date ranges - say tasks due between seven and 14 days from whenever the query is run.

You can overcome this to some extent if you download the full Marker Index add-in (available on request from Mindjet) and set up an Active Legend to automatically colour-code the tasks by due date. This is a little tricky to set up, especially as Mindjet don't provide any active support, but it's worth persevering with.

Having set up an Active Legend that works the way I want I now copy it from map to map. The outcome won't change the way queries work but at least if you run a query for tasks two weeks out it should be possible to distinguish between tasks due then and those due within say a week.

The one downside of using Marker Index in this way is that you will lose colour-coded categorisation of tasks (yes, it is possible but a bit cumbersome to sync categorisation between Mindjet and Outlook tasks).

In any case even without using marker index, the basic Outlook task query approach does make it easy to review what incomplete tasks are due today. Now, although I'm not a user of GTD I do recognise that this method isn't really an example of a true GTD approach in that it shows only what is due today and not Next Actions if any of these are not due today. However it may be a solution of sorts.
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Nick Duffill, Champion

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ResultsManager v3 is now released for MindManager 2012, Mindjet 11 and Mindjet 14. ResultsManager scans multiple maps into a database then queries them to produce a dashboard, so can be used for GTD amongst many other things. It can collate topics based on a wide range of properties and combinations of properties, including task information and icons. Please email for details.
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it’s been awhile since I’ve circled around to this thread and just catching up (7 years later!)

I’m curious where everyone is at in regards to this - I’m looking back at my data in Mindjet Tasks and it’s admittedly giving me a headache to witness what seems like lost dreams caught between the crevices jumping from one system to the next (Outlook, MS Project, OmniFocus, Cohuman, Mindjet Tasks, Evernote, Rizomma, Asana) - I can’t help but wonder how all this is going to come together and perhaps more importantly, do past systems even matter?

I’ve made it back to many of the data structures I created in 2007/2008 when smartphones got popular with the iPhone so just starting to sift through OmniFocus data again.

Mind Manager seems to be a lost cause now that they’ve been acquired by Corel and they have retired their cloud presence let alone mobile strategy (eg. iPadOS)

Asana may not be “visual” by nature yet seems to be holding up the last 4-5 years due to the fact it was engineered for scalability and collaboration.

Hope I’m not taking this thread too far off its rails - 7 years is a long time!
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Alex Gooding, Champion

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Have you had a good look at the latest version of MindManager? Seven years is a long time in software land, and MM's project and task management capabilities have evolved out of all recognition.

In summary, MM now features:

- Rollup Dashboard maps (and proper ones too)
- Schedule, icon and tag views
- SmartRules (conditional formatting)
- SmartShapes
- HTML 5 publishing
- Zapier integration
- Improved formulas (which now include Task Attributes) 
- Improved Gantt view
- Improved Excel integration (and hopefully soon the same for Word)
- Improved Power Filtering

- and these are just some of the added features and improvements to existing ones. In addition the evolution of several add-ins, particularly the MAP add-in from Olympic Limited, have kept pace with MM's development. What is also exciting is the way MM features now work with each other, so for example you can link formulas and SmartRules.

I agree however that development on the iOS platform has been disappointing, but we now have MindManager Go as an interactive viewer. I'm hoping that following the recent launch of a greatly-improved Mac version that there will be further developments for iOS.

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I use MM for GTD and find it more suitable than any other solution for this purpose, since there's so much room for customizing based on your needs. 

In addition, MultiMaps is a very powerful add-in to collect topics based on various criteria and create project dashboards. Again, not necessary but quite fun if you're an (aspiring) power user such as myself. The developer is also responsive to suggestions and helps out with advice when getting started. Highly recommend it for anyone willing to accept an initial learning curve