Search on words inside notes, when topic is tagged with certain marker

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I am at a review and refinement phase with my map and need to perform a LOT of a certain kind of search. I don't seem to be getting this thing right and need some advice.

Hopefully this makes sense. I am searching for a term, or terms, inside a Note, but only want to include topics that have a certain marker tag or marker tags on them. it seems to be the subset I am having problems with.

So, for example, I want to find all topics with a "Question" marker tag on them, which also contain the word "difficult". Ideally I would be able to provide more than one term, like "difficult, hard" because there are a number of synonyms I could use and they all need to be located.

I tried to use the PowerFilter, because that is what I am used to, but although the marker selection is a no-brainer, the inclusion of a keyword, as well as the checking of the Notes checkbox seems to bring up all topics that either have the icons or the text, or the Notes. It is working like an "OR" operator and I need an :AND".

Any suggestions fellow MindManagers?
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Mike Danielski

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Posted 4 years ago

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Alex Gooding, Champion

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Hi Mike,

You need to apply the filters cumulatively, clearing the filter each time but not removing it.

Go to the Markers tab and apply the Question marker tag first. When the results are displayed open the power filter again, untick the marker tag filter, go to the Text and Other Properties, fill in the keyword you want and apply the Topic Text contains filter.

When the results of this filter show, open the power filter for the third time, delete the text you put in the Topic Text contains and click on Notes under Other Properties. After you apply that filter you should in theory now be seeing the map filtered to show only those topics with a Question marker, which have the keyword and which also have notes. You can now use the advanced search facility to find words in the Notes and show these in the Search tab.

Unfortunately you can't save the cumulative filter as a single query but you can save each step, which speeds up the process a bit the next time you do it. Just remember to apply all the filters in the same order you create them.

Edit: I think that part of the problem is that the "Match: Any Property or All Properties" dialogue in the Power Filter Text and Other Properties tab refers to the Other Properties set of checkboxes only and not to the "Topic Text contains:" field. It seems to work OK as either AND or OR if you tick two or more of the Other Properties options only, but as you discovered if you put something in the Topic Text contains field as well it works only as an OR between the topic text and the ticked Other Properties. Unfortunately the way this is set up is very misleading.

Edit 2: Also you don't seem able to include two or more keywords in the Topic Text contains field. I've tried applying all sorts of Boolean search terms like "Smith AND Jones", "Smith" AND "Jones" etc but all this field seems to recognise is a simple text string.

(Edited)
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Mike Danielski

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Wow, thank you Alex for your detailed list of steps! I wish they would make this sort of thing a bit more intuitive and most definitely more streamlined :)