What’s the best way to identify duplicate content across multiple maps to merge & consolidate?

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  • Updated 2 years ago

What’s the best way to identify duplicate content across multiple maps and easily merge, consolidate and de-dupe similar content? We're looking for an option that requires less manual labor than searching keywords across maps in our account & manually moving and deleting topics / subtopics.

Also - Is there a way to easily visualize the content we have on multiple maps without having to dig down level by level? (This may help us identify areas for merging and deduping).

I have access to both MindJet 16 and 15 for Windows.

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Rochelle Rietow

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  • frustrated!

Posted 2 years ago

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Ary Velstra, Expert Trainer

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For us the best way is to avoid duplicate content....;-)

And we use a lot of hyperlinks instead of copy/paste or attachments, in order to make that easier.
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Rochelle Rietow

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Good tips for future practice - thanks! Unfortunately we had to learn the duplicate content thing the hard way! Any advice on helping to untangle our current duplicate clutter?!
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Ary Velstra, Expert Trainer

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Have you used markers or tags?

Then you can use the index to find stuff wih the same tag/marker.
It's a lot faster.
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Ary Velstra, Expert Trainer

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If you have many maps...
In that case you could consider combining all maps you have in one HUGE map.

This can be done by selecting the central topic of a map.
do ctrl-c

Go to the HUGE map
slect the central topic
Do ctrl-v

This saves you opening lots of different maps.

You can now do faster search, and easier index usage.
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Ary Velstra, Expert Trainer

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Another way is to take the HUGE map again and use Powerfilter.
This allows you to show only the topics with the stuff you are looking for.

Lots of succes

and btw... if anyone has an easier way... I am interested too.
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Rochelle Rietow

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Powerfilter is awesome! I wish I knew about this feature months ago! Thank you - this will definitely save us some time!
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Rochelle Rietow

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I really appreciate your responses - we will look into all of these ideas! Thanks a bunch! 
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Nick Duffill, Champion

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Rochelle, how is duplicate content identified? Is it matching topic texts, or other criteria?
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Rochelle Rietow

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Yes, matching topic text!
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Rochelle Rietow

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Hi Nick! Yes, it's matching topic text. Any insight?
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Nigel Goult (Olympic & MIVAP)

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Hi Rochelle, do you already know the Topic Texts you wish to check for duplicates of? If so I may have an add-in that could help you identify this.

I might be barking up the wrong tree but if you'd like to discuss more then please drop me an email to nigel.goult@olympic-limited.co.uk

Regards
Nigel

MAP  - Become a MindManager Power User FAST! Now with extended license plans for Enterprise and Education - Learn more at www.mapformindmanager.com
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Andrew Wilcox, Champion

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Perhaps a tool like this could be used http://www.ultraedit.com/products/ult.... There may be others, even free ones.

Suggest copying your MindManager files to a duplicate folder structure.
Then change all the .mmap extensions to .zip . The .zip folder will contain a .xml file with the topic text. You may have to expand the .zip folders.
The search can be set to just search the .xml files.
You should get a list of duplicate topic texts and files.

But Nigel and Nick may have more elegant solutions.
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Tony Kuhel

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Good discussion...happened into the user area because of the simple issue of not having my used maps appear when I reopen mindjet.  There are relatively simple ways of avoiding duplicates...important to our work since one source makes that what we call a "knowledge asset" we can learn into. 

Your question is very important, Rochelle.

This was one of the themes behind my frustration the mindjet folks seem to be struggling with sustaining simple functionalities right now.  This really is a application with huge potential.  It could be a very powerful dash for managing critical client needs...some of which are more important than most clients recognize...but first mindjet needs to work perfectly on basic stuff.

IF we pursue this type dialogue we should see some explanation of what is up at mindjet...and do they want to help customer here...or perhaps the question is can they?

My sad response is if you are looking for ways to consolidate content into single spot so it becomes a knowledge asset...you are going to need to step out of Mindjet.  I also see issues for integrating with other apps starting to surface...Andrew is clearly an advanced user and touched on some in other topic areas. 

I am not sure upgrading was a very good idea is one conclusion I am starting to conclude.  I had hoped to see this version allow things to move ahead...not seeing so far.

(Edited)
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Dave Halverson

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Tony I may have missed your specific concerns elsewhere in this community discussion. But please let me know the specifics of your frustration and I will run them down with the product folks.

Rochelle...you've gotten some great creative suggestions regarding searching for dupes.  You might also get all your maps to make the giant map such as suggested by Ary then export it as a .CSV file for manipulation in Excel.  Excel will allow you to search and sort so with some messing around, you could sort for duplicate topics.

I might note that MindManager Enterprise on a server provides for searching across all maps on any associated server.  This is great if you are doing knowledge management and searching for all mentions of a specific item across hundreds or thousands of maps!
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Tony Kuhel

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Thanks, for response, Dave.  I would start with ability to open mindmanager and see the maps last shown.  This was the norm for numerous past versions and seems to not work any longer.  It was discussed in another chat area with a proposed fix some time ago now.